How to leave work on time, and (still) have time to all
Clock stretch, task lists are growing, and you are thinking about to start work on a single toothbrush and slippers. Do you use expensive diary, set on the latest smartphone apps for self-organization, but by the end of the day still find yourself overwhelmed with chores. What goes wrong?
"There are several reasons why we do not manage to keep its time under the provisions of the eight hours, - says consultant productivity Julie Morgenstern, author of the bestseller" Time Management. planning and management of art of his time and his life. " - Companies are trying to save on the staff as much as possible. Our roles are constantly changing, the world is changing around us and we can no longer do anything "as it is got." Too many tasks, but many distractions - the world of technology as though tearing us apart. "
This means that tomorrow morning all of us to become robots, or at least optimize geniuses? Unlikely. But, regardless of your position, profession or status, you can learn to consciously manage their time in order to work effectively and not have to sacrifice their personal time.
Find out which takes time
Maybe you are constantly trying to finish one thing, but just can not resist to time to check your mail on time. Or your boss always goes in circles around the office, giving new instructions, when you're trying to catch something, over what is already working. Whatever it was, if you do too many things at a time, the quality of your work is reduced and your working day is extended. The best way to optimize your time - it is to understand what it takes to actually (and not as you think). Julie Morgenstern advises to keep a diary and mark it on the one hand, all your duties and work tasks, and on the other - the time that you give each of them. To make the picture even more vivid, Morgenstern advises not to include a list of everything related to communication - e-mails, listening to voice messages, flying detachment and planning meetings. "Your productivity is obvious only if you do exactly for what you took on the job" - she explains.
Black out all but the main
One of the biggest mistakes that people make when choosing to improve the self-organization skills - include all their affairs in a global list. Contact with a potential client, book a meeting room, stick stickers on the list ... The really important things are buried in this "mass grave", and hands them to no longer reach. In addition, it is a tempting opportunity for procrastination: "First, sort the documents by a drawer, and then take for a report."
It is important to understand what is actually to be listed - from three to five most important tasks - and everything else to throw. "It is unlikely that you will equally need to do everything you worked so hard to fit on a page of diary, - says Laura Vanderkam, author of the bestseller" The Book of Lost Time. You have more options than you think. " - Remember that have a solid list - does not mean to deal with it. "
And yet - forget about the new superprilozhenii that will help you make the perfect announcements and carefully carry out all that in them is indicated. Morgenstern and Vanderkam in one voice say: if you want to focus on, is the best tool - paper. "For many people, even for a technical" geek ", the paper list - even if it is printed on a printer - works best - says Morgenstern. - We can consult with him without fear again under hypnosis fall within the screen. "
Alarm Clock - not only in order not to oversleep in the morning
The most simple and proven techniques are often more effective than ingenious program. An alarm clock, which is in any phone, can be a convenient means of self-control. "If something will constantly remind you of the time, you will be easier to overcome their weaknesses - the habit is easy to get distracted stuck on a task when you do not know where to put the point." "If you are prone to perfectionism, tell yourself," I'll deal with this one and a half hours, not more. " Set an alarm clock or timer, and it will spur you, - says Morgenstern. - Or this: "These two hours, I'll be working, and then check the mail".
It's time to give up e-mail?
The most toxic and sterile relationship in our life - a relationship with e-mail, instant messengers, and notices. They require constant attention. They are trying to reach you through each device, whether it be phone, laptop or tablet. They literally go mad with jealousy when you do not want to give them every second of his life.
"E-mail address - the source of an infinite number of new cases and distracting activities, - says Morgenstern. She advises not to open e-mail in the first hour after waking up and in the first hour after the start of work. - This is the most common in the world of procrastination tool. But you can control it. Just disable the reminder. You will be able to do without delay, unless directly involved in the work. "
planning to do for three days forward
Do not expect that you will have time to make a plan for the day when he has already begun and you already customize urgent matters. It is better to select the time in the evening, in a quiet environment to decide what you will do tomorrow and the next two days. So you better navigate in the volume of work and can adjust its load flexibility. "When you have a clear vision for the next few days, you're always ready for the unexpected - Morgenstern explains. - For example, it will be easier to decide if you are ready to replace someone if you know exactly how much downloaded in near future. "
Learn to postpone
What to do if you absolutely have to go to work at a certain time, but in the second half of the day on you suddenly fallen down a lot of work? Instead of immediately in a panic to cancel appointments, evaluate the situation. First of all, answer yourself, how critical that you perform this job right now. Then decide whether you can actually implement it in full. If not - divide it into parts and do what you can.
Vanderkam advises imagine the situation: "If the building where I work, is de-energized at exactly 5:00 pm, I have time to do for the rest of the time? Now do it. The problem with many workaholics that they do not allow for an adjustment of their plans (even if it is possible) and eventually sit up late into the night. " Sometimes it's nice to feel like a "Stakhanovite", but it makes sense only when it is really needed. Records for the records - not the best idea.